AGM Voting Services
PIN Communications is a leading provider of AGM voting services to membership organisations and companies with shareholders, administering transparent and impartial solutions and delivering legislative knowledge and expertise. We have experience in delivering virtual, hybrid and in-person AGM voting services, plus postal and online proxy voting options, all of which helps us find a solution that works for you.
AGM Voting Solutions
Hybrid AGMs allow members or shareholders to participate and vote electronically or attend the physical general meeting and vote in person. To hold this type of meeting, companies must have these processes detailed in their articles. AGM voting services for this option:
- Online remote voting
- Postal proxy voting
- Online proxy voting
- In person voting
This is the traditional way that AGMs are held, whereby members or shareholders with voting rights, are allowed to attend the meeting in person and vote while in attendance. Those who cannot attend in person can vote by proxy online or by post. The majority of the time the Chair will be the proxy. AGM voting services for this option:
- Online proxy voting
- Postal proxy voting
- On-site support registration and representation
Virtual AGMs are held entirely online with members and shareholders in attendance voting in the same way as they would at a physical meeting. Legislation passed during the Covid-19 pandemic temporarily allowed companies to hold AGMs virtually, but this legislation expired in 2021. Therefore, as with hybrid AGMs, to hold this type of meeting, companies must have it written in their articles. AGM voting services for this option:
- Online remote voting
- Postal proxy voting
- Online proxy voting
Whether you require an onsite kiosk, booth, polling station, ballot box or the use of hand-held voting devices. PIN Communications can provide the correct voting system for your particular on site election, poll or ballot. Holding an on-site election makes the most of footfall in a particular space. In this scenario our on-site election services work well for student union elections where there is a lot of student traffic.
Our paper wrap mailing solution is a non-plastic, eco-friendly paper solution used to wrap magazines and inserts. It is widely used for postal AGM voting as an alternative to polywrap, as it can be used to mail multiple pieces of information relating to your AGM.
We also have a hybrid mail option postal AGM voting option for companies that need to send out ad hoc AGM messages to members or shareholders. Hybrid Mail is a cost-effective print solution that simplifies A4 in-house mailings by using electronic and physical means to complete the mailing process. Companies create the communication, and we will print and mail on your behalf in time for your AGM.
Benefits of online AGM voting
We pride ourselves on our personal, consultative approach.
Whether you need guidance on an upcoming ballot, want to streamline your communications, or just need honest advice, our team is here to help. With a reputation built on trust, service and delivery, we’re more than a just a provider.
How we’ve helped others succeed
Certified to deliver with confidence
Trust is earned, and at PIN Communications, we back our expertise with independently verified standards.
From ISO certifications to Cyber Essentials and Customer Service Excellence, our accreditations reflect our commitment to quality, security, and service.
